While so many industries are going digital with their documents, those who have paper documents need to ensure the security and integrity of the information within them. When the document retention stage is over, shredding those documents is important. In fact, shredding documents is an essential practice for businesses and organizations. This can help protect sensitive information from falling into the wrong hands. Depending on the unique needs of your business, there are two different methods of shredding. Below you will find more information about on-site versus off-site shredding.
On-Site versus Off-Site Shredding
While both methods serve the purpose of secure document disposal, there are distinct differences between on-site and off-site shredding. Consider the following information to determine which method is right for your business or organization.
On-Site Shredding
On-site shredding is essentially a mobile shredding service. The shredding is done on-site and is moved from your business directly to the truck. The truck remains on-site until all of the shredding is complete. Consider the following benefits of on-site shredding.
Immediate Destruction:
On-site shredding ensures immediate destruction of sensitive documents. Because the documents are taken directly from your business to the truck, the chain of custody is not broken and destruction is completed. Mobile shredding trucks have powerful shredding equipment that can quickly and effectively destroy large amounts of paper that are beyond their suggested or regulatory filing deadlines. If you have a large business with sensitive documents, such as a large firm or financial organization, this is a great option.
Convenient Solution:
While document shredding services comply with all of the necessary regulations and best practices, on-site shredding can provide you with peace of mind as it is convenient. You can witness the shredding firsthand on location. The process is also smooth as the shredding company comes to you, collects the documents, and shreds them immediately.
Full Compliance:
On-site shredding offers a high level of accountability as they perform the tasks right in front of you. You can observe the entire shredding process and have the peace of mind that all of your documents are handled and destroyed right away. This can be highly beneficial for businesses that are in industries that are subject to stringent data protection laws.
Off-Site Shredding
Off-site shredding involves picking up your documents from your business and transporting them to the off-site shredding center. The shredding is done at the shredding site and disposed of properly. Consider the following benefits of off-site shredding.
Security Measures:
Off-site shredding facilities have high-security standards and implement stringent measures to protect your sensitive business information. This often includes strict chain-of-custody protocols, surveillance systems, and levels of security and access depending on the employee. They also often employ security personnel that are protecting the facility 24/7.
Cost-Effective:
Frequently, off-site shredding in Southern California can be more cost-effective compared to on-site shredding. This is because off-site services often have larger shredding facilities that are optimized to allow them to handle higher volumes of documents. If you are a large business with a lot of documents that need to be destroyed, off-site shredding can be a highly beneficial and cost-effective way to dispose of your documents.
Eco-Friendly:
For those who are concerned about their ecological footprint or have business sustainability goals, off-site shredding is a great option. Off-site shredding often includes recycling services. This effectively reduces the impact on landfills and promotes eco-friendly business practices.
Professional Document Shredding Company
If you have documents that need to be shredded, consider Secure Shred, as they are a professional document shredding company. They offer on-site, off-site, one-time bulk shredding and recurring shredding services. Contact their team today for more information!
